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Case for Change

Due to the changing economic environment, the recession has impacted the availability of funds. Yet, there is an increased demand for services, both in the level of service requests and improvement in the quality of services delivered. The cost-to-serve is under increased scrutiny as authorities need to be doing more with less, so the transformation is being driven by the need for greater efficiencies.Evosys has helped number of Public Sector organisations, and has delivered rapid ROI to maximise their investment in Oracle technology and applications by implementing the next generation of Government service delivery.By working closely together, Evosys and its Public Sector customers have delivered digital transformation programs that make a measurable difference in terms of service quality, productivity and efficiency.

Key Decision

  • To Make Business Partner Activities Wholly Self Service
  • Maximise Automation and Integration
  • Effective Pay monitoring by employee
  • Reduced dependency of finance business partners and making forecasting/monitoring process intuitive and self-serviced
  • Integrated system with robust approval/workflow
  • Alleviate the excess reliance on spreadsheets
  • System calculated default forecast
  • Reduce number crunching and data collection, more time spent analysing data and deriving results

Business Benefits

  • Self service and self sufficient budget managers enabling less reliance on finance
  • Access to comprehensive and understandable financial data in an 'easy to use' format to facilitate service planning and decision making
  • Standardised and consistent approach (one version of the truth);
  • Facilitate accurate forecasting and budget spend profile in line with business needs
  • Activity based forecasting and planning to provide a realistic and latest view based on changes in the business environment
  • Transparent reporting of over/ under spends including analytical review and explanations
  • Workflow management using the line manager's hierarchy to ensure that all changes are appropriately approved and visible
  • Email reminders to complete monthly budget monitoring based on task list status
  • Sensibility checks to ensure changes are reasonable
  • Staff establishment and budgets can be kept in line and changes tracked
  • Data viewed in various formats – example tables/ graphs
  • Audit trail

Budget Setting Solution

Budget setting

  • Cost allocation – Recharges
  • Budget transfers

Budgeting for Capital Project

  • Creation of a new project request and approval thereof

Mid-Term Financial Planning [MTFP]

Workforce Planning

  • Strategic Workforce Planning
  • Employee cost budgeting

Monitoring Solution

Revenue monitoring

  • Automated forecast calculations
  • Driver based forecasts for housing revenues and children's services
  • Reports at different hierarchies

Pay monitoring

  • Automated salary costs projection
  • Vacant post creation
  • Temporary staff cost projection

Capital monitoring

  • Automated project cost forecast

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